Another busy week!

Hey everyone!

This week has sent me into a tail spin! Its been very busy and i've had my hands in many different projects. I have been working at the Strategic Meetings and Incentive's office putting together welcome packs for our multiple different incentive trips. I have learned alot about incentive trips and how our biggest clients are insurance companies. These companies send their biggest sales people on very exclusive, all expensies paid trips. They are called "winners" and these are the people who sold enough insurance to win a trip and then they are allowed to invite one guest to go with them. The trips I have been working on are going to the Bahamas, Maui, Puerto Rico and also Greece. To make sure all these trip run smoothly, there are multiple different steps to go through. We first print out all the documents that the attendees will need such as the program itenerary that the trip will follow, what activities they will be doing, tip sheets for the destinations they will be visiting as well as their plane tickets and brochures.

I also have been in charge of making luggage tags for the trip as well as magnets to send to the insurance company winners and guests. All these documents are then placed into nice portfolios which are then mailed to their house. We gather as a team and use an assembly line to make sure every document is in each pouch and then mailed to the correct address. These last few days have been very high stress!!!! Its been a blast to get to see the behind the scenes production line and be a part of all that goes into these trips! To get a better idea of how we work with our customers the Strategic Meetings and Incentive's website is great! http://www.strategicmeetings.com/

Hope everyone has been keeping busy and enjoying their internship too! Look forward to hearing from you guys!

Site Visits

Today was an awesome day for me at work. I'm currently working on Scottsdale Insurance Company's Underwriters conference. We are planning a trip for them to go to F1 Race Factory for an off site team building activity. Today I was fortunate enough to get to go on a site visit to the Race Factory. We sat down with Group Sales manager and talked about how they could customize a package specifically for out Scottsdale group. We were able to get to race to go karts and also participate in a segway course that was really fun, to see exactly what our group will be participating in. I really found today really helpful to see how meeting planners work with other companies to produce these large activities for groups. It was also really neat to see how they were able to find 3 different activities at the race factory to make sure that everyone in the group is included. I find it very helpful to get to shadow my managers on all of these off site events to really get a sense of the many different aspects that are part of the job. It also was nice to get out of the office and have a change of scenery! Hope all is going well for everyone else!!!

The Internship Begins

I have been interning at a third party meeting and incentive planning company called Strategic Meeting and Incentives. It is small company that is owned by 3 women partners. I have learned so much in the past 3 weeks about meeting planning. I have really been focused in on a large meeting coming up in April with Scottsdale Insurance Company with over 1000 attendees. I am currently working very hard on SPECS which are sent to the hotel to make sure all the rooms are set up correctly, the proper AV equipment is in place and also the correct Food and Beverage are in the room. This has really opened my eyes to all of the small important details that can easily make or break and conference/meeting.

I am very fortuate that my company has offered to take me on an incentive trip to Puerto Rico in April. I'm so excited to learn about the incentive side of corporate meetings and all of the fun activites that are planned with the trip. Also the elaborate gift bags that each attendee is able to take home. I've been working on these gift bags which include flat screen TV's and other modern technologies!